For Volunteers

UPA conferences are made possible through the efforts of people who care about promoting usability - and your contribution can help make the UPA 2012 conference in Las Vegas the leading forum for the exchange of ideas among usability practitioners.

Onsite Conference Volunteers

Onsite conference volunteers must be available throughout the entire conference, June 4-8, 2012, and contribute 18-21 hours of service during that time. The success of volunteers in the past is based on communication, so attendance is mandatory at volunteer meetings during the conference.

Potential volunteer assignments include staffing the information booth, helping at the registration desk, or assisting session chairs and tutorial instructors. See the information below for Frequently Asked Questions about Onsite Conference Volunteers.

Do I qualify as an Onsite Conference Volunteer?

Volunteers are selected based on the following criteria (in order of acceptance):

  • Full-time college or graduate students, including Spring 2012 graduates
  • Part-time students enrolled in a degree or certificate program
  • Unemployed or under-employed individuals
  • Employed Individuals attending the conference at their own expense

Why would I want to be an Onsite Conference Volunteer?

  • Exposure to prospective employers
  • Opportunity for networking
  • Make meaningful contacts with other volunteers who will be your colleagues in the industry
  • Free attendance for workshops or tutorials at which you are serving
  • Registration at the Student Rate
  • Rebate after the conference – see below. You'll wear distinctive volunteer apparel while on duty, guaranteeing additional attention from conference presenters and attendees

How much does it cost to be an Onsite Conference Volunteer?

You will initially be charged the reduced student registration fee according to the following table:

  Member Non-Member
Early Registration
(ends after 200 registrations are received)
$250 $300
Regular Registration
(begins with the 201 registration)
$300 $350
Late Registration
(ends May 21, 2012)
$400 $450

Other Costs


Additional Cost

Additional Cost

Airfare and Other Transportation

Additional Cost

Additional Cost

Meals and Incidentals*

Additional Cost

Additional Cost

* Continental Breakfast and some Lunch meals are included. Evening meals will be on your own.

Upon the completion of your conference duties, you will receive a refund effectively reducing your total Conference Registration to:

$110 USD for members
$190 USD for non-members.

Refunds will be issued approximately 4-6 weeks after the conference.

Does the UPA cover travel and lodging for Onsite Conference Volunteers?

Unfortunately, UPA cannot sponsor travel or lodging for conference volunteers. We encourage you to share rooms at the conference hotel, and will help you find a roommate, if needed. Also, we are looking into local hostels and lodging hosts as potential alternatives to the conference lodging.

How many Onsite Conference Volunteers are needed?

For the UPA 2012 conference, we will need at least 30 volunteers. Slots will be filled on a first-come, first-served basis, with priority given to full-time students. If the available volunteer opportunities have been filled, your name will be placed on the wait-list.

How do I sign up to be an Onsite Conference Volunteer?

If you are interested in volunteering for the UPA 2012 Conference in Henderson (Las Vegas), Nevada, please complete the online application. Your information will be reviewed along with other applicants. The first wave of volunteer decisions will be made and communicated in early March 2012. Depending on the number of available volunteer positions, additional application reviews/decisions will be made in the subsequent weeks before the conference.

What if I have other questions about being an Onsite Conference Volunteer?

If you need more information or have questions, contact the UPA 2012 Conference Volunteer committee at

-Sharon Grubaugh & Pam Cote - UPA2012 Onsite Volunteer Chairs