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Board Meeting Minutes 2006

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December 2006

Conference Call - December 8, 2006: 11:00 am EST

  • A motion to approve three new chapters passed unanimously. They are: Middle Tennessee Chapter, Connecticut Chapter,
    Colorado Chapter, bringing the total number of chapter to 36.
  • A motion to approve UPA policies passed unanimously. Policy 10.1 was amended to allow the Treasurer to approve checks to be signed by the Executive Director. The new Policy 10.1 reads: "All payments (checks, e-payments, electronic funds transfers, or wire payments) must be authorized in writing by the Treasurer or another member of the Executive Committee."
  • A motion to approve Aaron Marcus for a second term as Editor in Chief of UX Magazine. and Gerry Gaffney for a two year term as Managing Editor passed unanimously. Gerry will work with co-managing editor, Chris Koster.
  • The four newly elected members of the Board of Directors are: Paul Sherman, Susan Dray, Daniel Szuc, Amanda Nance.
  • Thanks to outgoing board members: Dave Mitropoulos-Rundus, Whitney Quesenbery, Kerrie Green.
  • Officers elected for 2007 are:
    • President, Thyra Rauch
    • Vice President, Paul Sherman
    • Secretary, Lyle Kantrovich
    • Treasurer, Silvia Zimmermann

November 2006

Conference Call - November 3, 2006: 11:00 am EST

  • World Usability Day (WUD) for 2006 is being held in thirty-five (35) countries with a hundred and sixty (160) separate WUD events all occurring to celebrate World Usability Day.

October 2006

Conference Call - October 6, 2006: 11:00 am EST

  • The Body of Knowledge Committee is working on setting the structure for the online Wiki.
  • There are several areas working on creating UPA Chapters, including Tennessee/Nashville, Connecticut, Colorado (Rocky Mountain Chapter), Florida/Southern Florida, Wisconsin, Georgia/Columbus/Atlanta, Texas/Houston as well as Poland and Ireland.

September 2006

Conference Call - September 6, 2006: 11:00 am EST

  • The Baltimore Marriott Waterfront Hotel in Baltimore, Maryland has been selected as the site of the 2008 UPA Annual Conference.  The meeting will occur from June 16-20, 2008.

August 2006

Conference Call - August 4, 2006: 11:00 am EST

  • The Call for Submissions for the 2007 Annual Conference has been announced, and the
    website has information posted regarding the call. Submissions will be accepted beginning on August 25 and are due by September 25, 2006.
  • UPA is pleased to announce the retention of Nicole A. Tafoya on staff. Ms. Tafoya will be handling membership calls and e-mails, member invoicing, member database updates, and new member mailings. In addition, the society announces that Ed Grochowski tendered his resignation as of August 18, 2006.
  • UPA is pleased to announce that Kit Brown has agreed to contractually work with Avi
    Parush, the Journal of Usability Studies Editor, on the final editing and production of the journal.

July 2006

Conference Call - July 7, 2006: 11:00 am EST

  • The Body of Knowledge Committee (BoK) is deciding if and how to make use of a wiki to help manage the growing interest. The BoK Editorial Board has been discussing the possibility of using a wiki to collect proposed drafts of entries for the BoK, as this would significantly simplify the management of contributed materials.
  • The WUD 2006 Regional Liaison (RL)will get an email with the form and send it to the appropriate leaders (from the Core Committee) and/or the RegionalLiaison. The RL will look at the email to see if there are other people in the same geographical location that want to organize an event and they will be brought together to coordinate activities. A packet will be sent to the organizers to get them started and their name will be added to theusability day yahoo group.  
  • UPA currently has 33 chapters, with 5 currently in formation.
  • The WUD Charter is in its second review phase.
  • The updated membership forms are now available along with the ability of members to set their own passwords.

Summer Board Meeting

June 10-11, 2006, Broomfield, Colorado

  • As of May 31, 2006, the association produced a gross income of $565,815.84; expense of $212,824.28; resulting in a net income of $352,991.56. The association was budgeted to experience a net income of $273,199.52 at this time, resulting in a positive variance from budget of $79,792.04 as of May 31, 2006.
  • The theme for the 2007 meeting is “Patterns: Blueprints for Usability”. The meeting will be held at the Hilton Austin in Austin, Texas on June 11-15, 2007.
  • UPA is exploring urban locations in Philadelphia, Baltimore, and Washington, DC for the 2008 UPA Annual Conference.
  • UPA is investigating London as a possible site for the 2009 Annual Conference, which decision will be dependent upon what is found in terms of availability, prices, etc.
  • UPA approved the Usability Professionals’ Association Hyderabad Chapter and the UPA Israel Chapter at its June meeting.
  • After the 2006 conference, UPA plans to roll out some new features on its website, including the ability for members to maintain their own profile more directly; and an ability for members to create and manage their own passwords.

May 2006

Conference Call - May 5, 2005: 11:00 am EST

  • The Body of Knowledge (BoK) Committee has received an offer to translate the BoK into Spanish, and is currently evaluating the practicality of supporting multiple language versions.
  • UPA currently has 31 chapters, with 7 currently in formation.
  • A motion to approve the modifications to Section 1 of the UPA Policy Document on relationships with other organizations passed unanimously.
  • A motion to approve the following individuals for UPA recognition: Richard Bellaver, Keith Instone and the UPA China Chapter passed unanimously.
  • A motion to adopt letter supporting Plain Language passed unanimously.

April 2006

Conference Call - April 7, 2005: 11:00 am EST

  • The annual UPA Leadership Day has been set for Sunday June 11, 2006. This event will be held at the same site as the Annual Conference, the Omni Interlocken Resort in Broomfield, Colorado.
  • The 2005 UPA Salary Survey has been completed and has been posted to the website.
  • It is hoped that updates to the website will become live by July 1, 2006. These updates will include new membership forms (join, update, renew) that will be integrated with the member directory, and the addition of individual password management.

March 2006

Conference Call - March 3, 2005: 11:00 am EST

  • UPA is moving forward in creating member-managed passwords. The office will still issue an initial password (and will be able to reset it), but the user ID and passwords will otherwise be managed online by the members themselves. This step will also mean that UPA will be able to create "members only" content on the web site, once the society completes a second piece of work to make this possible on the site.
  • UX is interested in creating audio content to accompany each issue, possibly including interviews or other "resources." This feature will probably launch with the spring issue - 5.2
  • UPA increased the number of total chapters to 31 with the addition of the Brazil and Benelux Chapters.

February 2006

Conference Call - February 3, 2005: 11:00 am EST

  • The 2007 UPA Annual Conference will be held at the Hilton Austin Hotel. The contract offers a rate not to exceed $139 (can be less) guaranteed in 2007. SFA was also able to negotiate for complimentary meeting room and exhibit space regardless of the performance of the sleeping room block.
  • The Body of Knowledge is currently developing tools for conversion of Word documents, a content management system to handle submissions, and design for the full BoK.
  • Currently UPA has 29 Chapters.

Winter Board Meeting

January 20-21, Broomfield, Colorado

Board Committee Reports

  • WUD goals for 2006 include the development of six key strategies: (1) develop a leadership team with well-defined roles and responsibilities, (2) develop well-defined benefits and boundaries of sponsor relationships, (3) develop a strongly integrated marketing program that builds the brand, (4) develop a procedure for local event development that inspires participation, provides strong incentives for early planning, and supports locals efficiently, (5) build on the strengths of the websites and enhance their usability; and (6) develop an appropriately visible position and organization for the accessibility segment.
  • The Organizational Outreach goals for 2006 are to: (1) sign-off and agree on UPA Organizational Outreach strategy; (2) create statements of purpose and goals, rationale, qualifying organizations, implementation schedule, etc.; (3) run a detailed UPA-Member Survey to help determine the overlays between UPA and other organizations; (4) enter alliances with sister organizations at a strategic level; (5) enter alliances with sister organizations at a country and/or non-strategic level; and (6) initiate and/or participate in research projects and/or conferences and events e.g. MUSE (Maturity of Usability Evaluation Methods
  • The goals of the 2006-07 Marketing Plan are as follows: (1) form a Marketing Committee (3-5 people); (2) have a branding firm conduct a brand audit & recommend next steps for branding (foundational/strategic); (3) collect collateral and assets from UPA and Chapters and build an online repository for assets (infrastructure); (4) develop key collateral as needed (tactical), (5) revise brand guidelines as needed (infrastructure) and advise on branding and marketing for web, WUD, UBoK, pubs, etc. (tactical); and (6) collect/establish and report on marketing measurements (strategic & tactical).
  • The membership and sponsorship goals for 2006 are 500 new members and $100,000 in sponsorship.
  • The goals for 2006 for the Students and Young Professionals Department are to formalize the program basics, create a structure; begin to incubate pilot projects in a single geographic area, and expand once lessons learned are understood.
  • The goals of the Voting and Usability Project for 2006 include: (1) conduct regional experts training - D4D is training both professional experts and election officials; (2) improve the voting consultants list - D4D will ask consultants listed on the voting list to agree to the Ethics code, and experts trained by D4D will receive special mention in the list; (3) facilitate usability testing by election officials - this project will create a guide to quick usability checks of ballots and signage before each election, designed for use by election officials; and (4) continue usability advocacy and communication - this will be accomplished by publishing articles for UPA members and for the broader election community.
  • 2006 Chapter goals are to: (1) conduct a 2005 chapter finances/membership/activity survey with a report at June Board and Chapter Leadership Meeting; (2) add 5 new chapters, (3) update the contact information for active and inactive chapters, (4) address the issue of chapter branding, (5) revise chapter bylaws, (6) promote standard site template for new members, and (7) create a UPA membership incentive package for all chapters.
  • The theme for the 2007 conference is “Patterns: Blueprints for Usability”.
  • The goals for publications in 2006 are: (1) Voice - to establish a stronger article pipeline, create another regular column that solves one usability problem per issue, and revamp submission requirements on UPA site; (2) JUS – to establish subscription mechanism or RSS feeds, grow submissions and generate industry interest, establish an editorial process to better track submissions and versions, and to obtain editorial assistance (est. $6k annually); (3) UX – to revisit a subscription model and online access, increase ad revenue, increase ratio of international editorial board members, and hold a special panel/meeting at 2006 conference - the trade marking issue of UX and other UPA publications will continue to be evaluated, and the Publication Committee will work with the office to create new advertising revenue goals.
  • The 2006 goals for the Body of Knowledge are to: (1) formalize the structure of the BoK group as an editorial board; (2) to collect feedback on the project; (3) to develop content and a content management system; (4) develop list of university and professional courses; (5) gather additional feedback at the UPA conference; (6) design the final BoK; and (7) formalize the relationship with IPGems.
  • The web goals for 2006 are to: (1) document assets, (2) consolidate the management of those assets, (3) document conference web tools and set up annual contracts; (4) develop a member-managed userID and password system; (5) add RSS feeds for new content and publications; (6) improve Jobs, Consultants and Member Directory, converting them to a data-driven model instead of authored pages; (7) add interactive forms for chapters and other office functions; (8) expand Usability Resources content, (9) coordinate with BOK metadata, (10) index publications by topic, (11) move articles and conference materials online in a members-only area; and (12) refresh the design.

Votes

  • The Board approved Tomer Sharon and Alain Robillard-Bastien as new members of the User Experience Magazine Editorial Board
  • The Board approved Stephen Hatfield as the Conference Co-Chair for 2007.

January 2006

Conference Call - January 6, 2005: 11:00 am EST

  • The Winter Board meeting will take place at the Omni Hotel in Broomfield, Colorado on January 20-21.
  • Final submissions for Idea Markets and Posters will close on January 16. An e-blast will be sent to the membership with this announcement.
  • The membership brochure has been updated. An electronic version is posted on the web site.
  • Email problems experienced on the UPA domain have been corrected, and the office email accounts have been restored.
  • World Usability Day 2006 will take place on November 14, 2006. An RFP is being prepared for several support vendors including PR and the web site.

 

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